Property Management Administrator

Posted 4 weeks ago


  • Assist Property Management department with the day to day operations and tenant relations through the coordination of tenant requests and administration of maintenance requests.
  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
  • Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.
  • Provide support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
  • Process correspondence for tenants, contractors and other third parties for Property Management staff.
  • Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts and POs.
  • Contribute toward overall office operational needs by helping to provide phone coverage.
  • Maintain and update insurance certificate files for all contractors and tenants.
  • Handle miscellaneous assignments as requested by management.
  • Assist Property Managers as needed on special projects.
  • Manages the CMMS for assigned properties and their maintenance/engineering/support staff or 3rd-party vendors and ensure facility assets are kept up to date within the system.



  • Bachelor’s Degree with proven 1-2 years of work history required
  • Experience in property management a plus



  • Excellent customer service skills; strong attention to detail


  • Possess a professional demeanor with strong communication skills
  • Ability to work with co-workers in a positive and professional manner
  • Ability to multi-task and prioritize assigned tasks and meet deadlines
  • Ability to work independently and produce quality work with little to no direction
  • Strong ability to work independently; ability to research and problem solve
  • Demonstrate knowledge of phone and e-mail procedures and etiquette


For consideration, please send your resume to

Job Features

Job CategoryAdministrative, Integrated Services, Operations & Staff, Property Management

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